Privacy Policy
Last updated: March 21, 2026
1. Data Controller
Animal Shelters Digital Mapping and Adoption Program ("KKTC Shelter", "we", "our") is committed to protecting your personal data. This privacy policy explains how your personal data is collected, processed, and protected in accordance with the EU General Data Protection Regulation (GDPR) and applicable local legislation.
Contact: info@kktcbarinak.com
2. Personal Data Collected
The following personal data may be collected through our platform:
- Adoption applications: Name, email address, phone number, address, city, housing information, household details, pet experience
- Contact form: Name, email address, phone number (optional), message content
- Newsletter subscription: Email address
- Technical data: IP address, browser type, pages visited, date and time of visit (via cookies and analytics tools)
3. Purposes and Legal Basis for Processing
| Purpose | Legal Basis (GDPR) |
|---|---|
| Processing adoption applications | Performance of a contract (Art. 6(1)(b)) |
| Responding to contact requests | Legitimate interest (Art. 6(1)(f)) |
| Sending newsletters | Explicit consent (Art. 6(1)(a)) |
| Platform security and spam protection | Legitimate interest (Art. 6(1)(f)) |
| Statistical analysis and platform improvement | Legitimate interest (Art. 6(1)(f)) |
4. Data Sharing
Your personal data may be shared with the following parties:
- Relevant shelter: Your adoption application and contact message will be shared with the shelter authorities you applied to.
- Service providers: Limited data sharing with technical infrastructure providers such as hosting (Cloudflare) and spam protection (Cloudflare Turnstile).
- Legal obligations: May be shared with competent authorities when required by law.
Your personal data will never be sold or rented to third parties for commercial purposes under any circumstances.
5. Data Retention Periods
- Adoption applications: 2 years after application is concluded
- Contact messages: 1 year after response
- Newsletter subscriptions: Until unsubscribed
- Technical data: Maximum 12 months
6. Your Rights (GDPR Articles 15-22)
Under GDPR, you have the following rights:
The right to know what data is being processed about you
The right to request correction of inaccurate or incomplete data
The right to request deletion of your personal data ("right to be forgotten")
The right to request restriction of processing under certain conditions
The right to receive your data in a structured, commonly used format
The right to object to processing based on legitimate interest
To exercise these rights, contact us at info@kktcbarinak.com. Your request will be responded to within 30 days.
7. Cookies and Tracking Technologies
Our platform uses the following types of cookies:
- Essential cookies: Cookies required for the platform to function properly (session management, security)
- Cloudflare Turnstile: Used for spam protection on form submissions
No third-party cookies for analytics or advertising purposes are used.
8. Data Security
We take the following technical and organizational measures to protect your personal data:
- SSL/TLS encrypted data transmission
- API key-based access control
- Spam and bot protection via Cloudflare Turnstile
- Role-based authorization system (shelter staff can only access their own shelter's data)
- Regular security updates
9. International Data Transfer
Our platform uses Cloudflare infrastructure. Your data may be processed on servers outside the European Economic Area (EEA). In such cases, appropriate safeguards (Standard Contractual Clauses) as required by GDPR are applied.
10. Right to Complain
If you have concerns about the processing of your personal data, you have the right to lodge a complaint with the relevant data protection authority.
11. Policy Changes
This privacy policy may be updated from time to time. Significant changes will be announced through our platform. The most current version of the policy will always be published on this page.
12. Contact
For privacy-related inquiries:
Animal Shelters Digital Mapping and Adoption Program
Email: info@kktcbarinak.com